Supplier T&Cs

Supplier Terms & Conditions


We will always do our best to fulfill your needs and meet your goals, but sometimes it is best to have a few simple things written down so that we both know what is what. In this contract you won’t find complicated legal terms or large passages of unreadable text. We have no desire to force you into signing something that you might later regret. We do want what’s best for the safety of both parties, now and in the future.


We are extremely proud of the events we organise. We are interested in a long, working relationship with suppliers. To help ease any initial worries, we offer the following guarantee. We guarantee that we will stick to the arranged time frame, agreed conditions and set desires.

In short

Supplier name, agree to work with The Wedding Guide with the end goal of exhibiting at our wedding fair. The guidelines outlined in this document will provide a clear list of duties expected from you.

As a supplier,  you have the power and ability to enter into this contract on behalf of your company or organisation. You agree to provide us with everything that we need to complete the project on time including text, images and other information as and when we need it, and in the format that we ask for. Deadlines work two ways and you will also be bound by any dates that we set together. You also agree to stick to the payment schedule set out at the end of this contract.

We will endeavor to meet all the deadlines set, but we can’t be responsible for a missed launch date or deadline if you have been late in supplying the necessary information at any stage.


Details of work

For those who have agreed to be suppliers at one our events, Thank You! We are proud to be working with you and hope for a well-received event for you. Here we state what will be expected of you when agreeing to exhibit at one of our events:

The rules

  • Vet List –  You have a set of criteria which your business will have to meet in order to exhibit at one of our events.
  • Category – You can only categorise your business for one service, e.g. if you provide both Photography and Makeup services, you can only categorise yourself for one of those services. However, you can add another category to your stand for a 50% extra cost, this price will depend on the type of package you have chosen. You cannot sub-let any of your stand without our prior written consent.
  • Social Media – You must share our event-related post(s) on your social media. You must also share a minimum of one post about our event on each of your own social media platforms, the post(s) must also tag us. The minimum social media platforms to share posts on our event are Facebook, Instagram and Twitter. Other platforms are also permitted to share posts on if you wish to, but the minimum must be met.
  • Stand – If we change the exhibition floor plan you will accept the stand allocated to you, determined by chosen stand size. Your stand cannot be affixed to any part of the venue without both their and our prior consent. On the chosen date of the event, all suppliers must make sure their stands are set up safely, properly and within stand measurements 30 minutes before the event starts. You have 1 hour to clear your stand and leave the area in a clean and tidy condition- No items can be removed, or stand to be dismantled before the event has officially finished. The following are not allowed on your stand unless previously confirmed by us: Music, light shows, films, recorded massages, alcohol and refreshments. Animals are also not allowed to be brought into the venue unless confirmed by us. Smoking is not allowed at any time whilst at the wedding fair venue.
  • Law – You will be solely responsible for following your own licensing and permissions for your stand and its contents.
  • Lights – All of your lighting requirements will be self-supplied.
  • Damage – If you cause any damage to the venue’s fittings or apparatus it will be your responsibility to pay to fix them. If you cause any damage to other stands, their fittings and apparatus, it will also be your responsibility to pay for it to be fixed. If the damage you caused results in injury or death you will also be responsible.
  • Venue – The venue has the right to temporarily close or remove your stand if they see fit. The closure of your stand will mean you have gone against your agreed responsibilities outlined in this document.


The contract

  • Deposit – The non-refundable deposit must be paid upon signing of this contract.
  • Payment Due- Payment for your agreed package must be paid within one month of booking. E.g. If the booking was made on 01/01/18 then it must be paid by 01/02/18. If no payment has been made within one month of booking, we have the right to cancel your slot and fill it with a different supplier.
  • Payment – We can only receive payment through BACS.
  • Cancellation – We have the right to cancel, postpone, change venues or change your stand location. If we cancel our event, we will offer a full refund to you! If you decide to cancel your package within 2-1 months of the specified event you will receive a 50% amount refund. If you cancel within 1-0 months of the event you will receive a 0% refund. If you fail to exhibit at our event, if you agreed to do so, no refund will be made.
  • Attendees – The Wedding Guide has no right to guarantee the number of attendees of the event.



As a business we know you will appreciate the importance of being paid on time and we have the same need and expectation. We therefore expect that you will honour the payment schedule. Any delay in payment will result in a surcharge of £50.00, this may lead to you losing your stand space or subject to the cancellations fees mentioned above. You agree to stick tight to the following payment schedule, which will be as follows, but may be revised based on further conversations between us. No receipts will be given for the deposits unless specifically requested by you.

Payment Schedule

100% payment to be received within one month of booking

Purchase Order or Purchase email attached

Quote attached



You guarantee to us that any elements of text, graphics, photos, designs, trademarks, or other artwork that you provide us for inclusion in the event and its marketing are either owned by your good selves, or that you have permission to use them.

But where is all the horrible small print?

Just like a parking ticket, you cannot transfer this contract to anyone else without our permission. This contract stays in place and need not renewed. If for some reason one part of this contract becomes invalid or unenforceable, the remaining parts of it remain in place.

We have tried to make this contract as simple as possible so both sides know what to expect and how things will work which we hope you appreciate. However the terms and conditions specified are to be regarded in every way as a legal document.

Everyone should sign on the last page and keep a copy for their own records.