Vital Questions To Ask The Wedding Reception Venue Before You Book

We do not mean to scare you, but there are a LOT of questions you should be asking a potential wedding reception venue as you want every aspect outlined and covered- leaving no room for loopholes or unexpected costs. We understand not everything can be remembered on the spot, therefore we have collated some of the most important questions you should be asking the venue. Feel free to print this page and take it with you as a helpful reminder. You ready?


Do you have enough seated and standing capacity to accommodate *****? (Your number of guests)

Is the **.**.** available to book? (Date of your wedding)

Who will be available to contact on the day of my wedding? Also gather their name, contact details and where to find them on the day.

Do you have a one wedding per day policy?

How flexible are your wedding packages?

Are there any planned changes to the building before my wedding?

Do you charge a corkage fee?

Is the champagne toast complimentary?

Are there any additional charges for bar staff or waiting staff?

What time is the wedding breakfast served?

Is there an option for dinner the night before or the day after?

Is there a late night food option available? If so, what time is it served?

Where is the cocktail hour or drinks reception held?

What cutlery and linen is provided as part of the package?

What type of tables do you have? Are there other options available?

Is there any décor provided within the package? Are there alternatives available?

Am I able to customise the space to my requirements, or do I need to leave everything as it is?

When can we gain access to set up and decorate?

Can we hang things on the wall or ceilings?

Do we need to bring in a qualified contractor to hang decor or lights?

Where can I have the entertainment (specify your choice or ideas of entertainment)?

When can the entertainment set up?

Where will the dancefloor be? How big is it?

Do you have a sound system I can use or will that need to be externally rented?

Do you have microphones to use for the speeches?

Is there a late bar? How late will the bar be open?

Is there a charge for a bar extension?

What time do guests have to leave the venue?

What accommodation do you offer, will there be discounted rates for guests at our wedding?

Are there hotels in the area for guests that you recommend? If so, can you provide a list?

Can we block book rooms for guests? If so, how long can they be held for?

Can you recommend any cab companies in the area?

Is there parking for my guests on site? Is there a charge for parking?

Is the venue child friendly?

Is there a lift/facilities/access for the elderly and disabled?

Is there an outdoor space for smoking?

How many toilets are there?

Is there somewhere secure to store wedding gifts?

Does the venue have public liability insurance?

What deposit is required?

Is there a payment schedule?

What’s the cancellation policy?

Are there reductions for off-peak weddings?

Is there a service fee included in the price?

Are there any additional fees or charges we need to be aware of?


If you would like to see our list of trusted wedding reception venues, take a look at Our Suppliers!